![]() ![]() Utilize free or low-cost entertainment”does a co-worker or friend play music, read poetry, draw caricatures, perform acroyoga, or read fortunes? Call them first!.Get Started Free Entertaining Your Guestsīooking big-name entertainment can drain an event budget in a flash, but with a little ingenuity, you can delight your guests with something unexpected. ![]() Or f resh fruit or vegetables, such as a crystal bowl of red, ripe strawberries, or a tall glass cylinder with lemons, filled with water, and topped with a floating candle.Ĭut costs with fast setup using accurate diagrams Ask the caterer to decorate the buffet table at no extra charge by using: Fl oral arrangements that may be leftover from other events.When professional lighting is not in the budget, illuminate the room with flickering candlelight or strings of big bulb lights. Crisp, bright white is always elegant, but a saturation of any one color makes a bold visual statement. It is every event planner’s dream to have the budget of a big Hollywood gala, but the “wow” factor can be achieved even on a tight budget. Use a room layout maker to show everyone where every meal should go. Make setup fast by streamlining communication and ensuring everyone is on the same page.This not only applies to catering, but also transportation, rental space, floral, hotels, and dining establishments. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. When serving alcohol, let the bar service know that you want to pay by consumption rather than per person.Guests eat less food when it’s passed and having the appetizers brought to them elevates the elegance level. When hors d’ oeuvres are served, place the less expensive appetizers (like crackers and cheese) on the buffet table and pass the more expensive ones on trays.Another way to keep costs at bay is to host a brown bag lunch, where guests bring their own lunch and the host provides a big, beautiful salad, an elegant dessert, or spa beverages. Schedule the event when appetizers or dessert are expected, rather than lunch or dinner.A taco bar, rice bowls, a hot chocolate bar, or ice cream sundaes are all great choices. Choose an inexpensive menu where guests can have fun interacting with each other while creating their own concoctions. Then you can really stretch your catering funds by: That’s why you never want to run out! The first key is to keep track of where your catering dollars are going. ![]() Get Started Free Keeping Catering Costs Downįood and drink lie at the core of a positive guest experience. A theme can help transform a room into an altered reality, might include a surprise guest, or involve an interactive guest activity.īring successful events to life on a budget
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